Privacy & Transparency
Who Play the Event suits today, and how we handle your data
Who Play the Event is designed for today, what it does not do yet and how we handle your data, in plain words. The full text remains the privacy policy.
Who it is for
Who it suits today
For each audience, the features already available in the beta. The list comes from our feature register, the same one used on the Features page.
Individuals and families
Weddings, birthdays, anniversaries and parties: guests, expenses and seating in one place.
- Events from templates
- Invitations with replies
- Date poll
- Tasks with deadlines
Event planners
For people who organize professionally or regularly: several events, shared tasks and a public showcase.
- Events from templates
- Invitations with replies
- Date poll
- Tasks with deadlines
Associations
Members, membership cards and fees alongside the association's events, with free tickets for open nights.
- Events from templates
- Invitations with replies
- Date poll
- Tasks with deadlines
Companies
Internal events, company dinners and client days, with invitations, budget and team tasks.
- Events from templates
- Invitations with replies
- Date poll
- Tasks with deadlines
Group trips
A day-by-day itinerary, packing list and expenses split among travel companions.
- Budget and shared costs
- Group trips
Suppliers and professionals
A page with your services, past work and quote requests from organizers.
- Professional profile
Being honest
What it does not do yet
Before you sign up, you should know this too: we say it here, with no dates we cannot keep.
- Being built
Places to stay
Tools for hotels, B&Bs and farm stays that want to work with local events are being built.
What we are preparing - Being built
Restaurants
Tools for restaurants and venues that host events are being built.
What we are preparing - Being built
Towns and destinations
Tools for towns and tourist offices, with group data about events, are being built.
What we are preparing
Features in preparation
These features are not available yet: if you need them right now, Play the Event is not the right fit today.
- Ready-made event documents:coming
- Android app:coming
- Attendance estimate:coming
During the beta every plan is free. After the beta plans are paid, with notice and only after you confirm; anyone who creates at least one event during the beta gets 30% off for 12 months.
How we handle your data
Your data is yours
Below you will find, in short, how we handle your personal information. The full text is in the privacy policy
We do not sell your data
We do not sell, rent or give your personal data to third parties for commercial purposes.
Name, email, private events and collaborators stay yours: we do not build advertising profiles.
GDPR and data protection
We process data according to the GDPR, the European data protection regulation. The connection to the site is encrypted (HTTPS), passwords are stored with BCrypt hashing and you can delete your account whenever you want.
Data is stored on a server in Germany, run by the hosting provider named in the privacy policy. Every night we make an encrypted backup copy of it. Providers, transfers and retention periods are described in the privacy policy.
Control over your data
From your profile you can download your data in an Excel file, correct your profile data and permanently delete your account.
For the other GDPR rights (restriction, objection, data the file does not contain) write to info@playtheevent.com: the GDPR rights page explains how.
Where to read the privacy policy
The full privacy policy shows the date of its last update and the list of providers that receive data.
Security
Encrypted connection (HTTPS), passwords stored with BCrypt hashing, a limit on the number of requests to protect logins and an encrypted backup copy every night.
AI on our own server
When one of our tools uses artificial intelligence, the model runs on the platform's server in Germany: no external AI provider receives your requests or your event data.
Site statistics
Google Analytics: what reaches Google
We use Google Analytics 4 to understand how the site is used. Its cookies are set only after you consent in the cookie banner.
The Google Analytics script loads on every page and, even before consent, sends Google cookieless signals that include the IP address. Google LLC is based in the United States: providers and transfers are described in the privacy policy.
- Analytics cookies (_ga and _ga_R1K4DVSC5Y) only after your consent
- Before consent, cookieless signals that include the IP address
- You can change your choice at any time from the cookie preferences
- Pages visited and browsing time help us understand what to improve
- We do not sell the data collected with Analytics
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Organize your events while keeping full control over your personal data
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