From idea to plan
Organizing events and trips
For people who organize events and trips - individuals, associations, companies, professionals - Play the Event is the one place where an event goes from idea to plan: templates, invitations with replies, tasks with deadlines, budget and shared costs.
Is this you?
Who it is for
Plan your event, without endless group chats
Invitations, replies, tasks and costs in one place, even if you have never done it before.
Your group trip, in one place
Itinerary, packing, costs and documents, shared with everyone coming along.
Your association and its events, in order
Members, sign-ups and fees on one side, festivals and events on the other: in one place.
For people who plan events for a living
Weddings, corporate events and private parties: each event with guests, tasks, budget and documents in one place.
Your event services, with clear requests
Photographers, sound and lighting, set-up, catering, entertainment: one profile and your quote requests in one place.
From company event to plan, in one place
Company dinners, conventions, team days and end-of-year parties: who is coming, who does what and what it costs, in the same place.
Available in beta
What you can do today
These are the features already available during the beta. The ones we are still preparing are marked "coming", with no dates.
Free guides
Articles and guides on organizing, in Italian and English.
Free tools
Calculators and templates that work without signing up.
Events from templates
Start from a template, such as wedding, birthday, local food festival, company event or group trip.
Invitations with replies
Send invitations with a reply link and see who has confirmed.
Date poll
Guests vote for the date they prefer.
Tasks with deadlines
Share out the work: who does what, by when.
Budget and shared costs
Keep the budget, record expenses and split the costs among the people taking part.
Group trips
Day-by-day itinerary, packing list and costs split among travel companions.
Association members and cards
Member list, membership cards, fees and a sign-up form with a link.
Free tickets
Free tickets for events open to the public.
Public events map
A public event appears on the site's events map.
Professional profile
Services, portfolio and quote requests in one place.
Seating plan
Guest tables and seats, arranged by dragging.
Coming
- Ready-made event documents: coming
- Android app: coming
Three steps
How to get started
- Choose what you are organizing: start from a template, such as wedding, birthday, local food festival, company event or group trip.
- Invite people and share out the work: who is coming, who does what, by when.
- Keep track of budget and expenses up to the day of the event, and split the costs if you need to.
To try
Free tools for organizing
They work without signing up and are free.
Pricing
After the beta
During the beta every plan is free and no credit card is needed. Prices apply from the end of the beta, with notice and only after you confirm.
No automatic charges
When the beta ends, your account does not move to a paid plan on its own. We will let you know at least 30 days in advance, by email and on the platform.
Everything clear before you pay
You only pay if you choose a plan and confirm it, after seeing the price, duration, renewal and how to cancel.
A discount for beta testers
If you create at least one event during the beta, you get 30% off any plan for 12 months, with a promotional code.
The other side
The other half of the story
The tools that serve organizers and the tools that serve hosts usually do not talk to each other. On Play the Event it is the same event: what an association prepares is what a place is looking for off-season.