Associations
Call the meeting and know who is coming, before you open the room.
General meeting, committee, members' evening: you send the notice with a reply link, you read who has confirmed, and what you decide becomes a list of things to do with a name next to each.
For the people who keep a club alive: notices, attendance, and what stays written down afterwards.
Calling a meeting is easy; knowing who comes and what was decided is not
The notice goes round in chat, by post and pinned to the door of the clubhouse, and someone swears they never saw it.
An hour before, nobody knows how many people will turn up, and if the room is small you find out on the spot.
In the end you decide, someone takes notes on a sheet of paper, and a month later nobody remembers who took on what.
Play the Event brings it all into one space: the notice, the replies and the commitments made sit inside the same meeting.
Five things you no longer chase one by one
A notice with a reply link
The problem Asking for confirmation by voice and by message means chasing people one at a time.
What you do You send the notice with a link, and every member replies whether they are coming.
The result The replies collect themselves into one list, as they arrive.
The evening that suits everyone
The problem The date is settled in three messages and suits half the people.
What you do You put two or three evenings to a poll, and everyone marks when they can come.
The result The evening you keep is the one with the most replies, not the one shouted first.
Decisions that turn into commitments
The problem What you decide stays on a notepad, and a month later nobody knows how far it got.
What you do Every decision becomes a thing to do, with the name of whoever takes it on and a due date.
The result At the next meeting you start again from what was left open.
Free tickets when the seats are few
The problem More people turn up for an evening open to the town than the room can hold.
What you do You open the entries with free tickets, and whoever wants to come takes one.
The result You know how many seats you have given out before you open the door.
The open evening on the map
The problem People who are not members have no way of knowing that something is on that night.
What you do You put the public event on the site's event map, with the place and the time.
The result Whoever is looking for something to do nearby can find you.
Built for the people who have to call the meeting, not just attend it
The general meeting of members
A notice with a reply link, the list of who confirmed, and the decisions left behind as things to do.
The committee meeting
Few people invited, an evening picked with a poll, and every point closed with a name and a date next to it.
The evening open to the town
The event on the site's map, free tickets for the seats in the room, and the replies of the people coming.
An event is teamwork
Inside the meeting the people invited, their replies and the commitments that came out of the room sit together. Every commitment carries a name and a date, so «who was supposed to do it?» never comes back.
Association meeting → Invited: invitations, replies, date poll · Decisions: things to do, due dates, owners · Room: free tickets for the seats · Outside: the public event on the site's map
Several people from the committee can work on the same meeting: whoever already has an account is named among the people who manage it and can change what is written inside. By email, though, nobody can be brought in to help: the account has to exist first. The members receive the notice and reply, and they change nothing. If you need more than that, write to info@playtheevent.com: the interviews with organisers decide what we build next.
What we do not do
We do not run the vote and we do not write the minutes: here you call the meeting, see who confirmed and write down what has to happen next.
Called, confirmed, and nothing lost on the way.
Begin with your next notice: the people invited, their replies and the decisions all start there.
All the features for associations and clubs
You can delete the account whenever you want. For a question write to info@playtheevent.com: we reply within 2 working days.