Associations
Members, cards and fees. In one register.
You publish the sign-up form with a link, the requests arrive in order, and for every member you see the card, the fees paid and the ones about to come due.
For the secretary and the treasurer of a club, usually doing it in the evening, after work.
Keeping the members is not hard work: it is work that scatters
Join requests come on paper at the desk, by message and in the inbox, and one of them always ends up under a pile of other things.
The members are on one sheet, the fees on another, and the two never talk: to know who renewed you cross them by hand.
Then you need the up-to-date list for the meeting, and you put it back together the night before.
Play the Event brings it all into one space: the member, their card and their fees sit in the same record.
Four things that stop living on separate sheets
A sign-up form with a link
The problem The paper form has to be printed, collected and then typed up by somebody.
What you do You build the sign-up form and publish it with a link: whoever wants to join fills it in themselves.
The result Requests arrive already written, and there is nothing to copy out.
Requests in the order they arrive
The problem Join requests pile up in different places and nobody knows which ones have been looked at.
What you do The join requests sit in one list, and you accept or turn down each of them.
The result Who is in and who is still waiting for an answer are told apart at a glance.
Membership cards
The problem The card number is known by whoever keeps the notebook, and when that person is away nobody can find it.
What you do Every member has their own card, with its number, its type and its expiry date.
The result At the desk a member's card is looked up in the list, not in a drawer.
Fees paid and fees coming due
The problem To know who has not paid yet you go member by member, and somebody gets missed.
What you do You record the membership fees, and every member keeps the history of what they paid, with the dates.
The result Who is up to date and who is not are read from the same list.
Built for the people who keep the membership straight
A new member
They fill in the form from the link, the request lands in the list, you accept it and the card is in their name.
Renewal season
For every member you see this year's fee and its due date, and you tick off who paid as the payments come in.
The list you take to the meeting
The member list is today's list, not the copy you printed three months ago.
The people who help you
A member register is not something one person can hold alone: the secretary, the treasurer and whoever stands at the desk all look at the same things, and each of those things has a definite place where it lives.
Association → Members: cards with number, type and expiry · Sign-ups: form with a public link, requests to accept · Fees: payments recorded, history for every member
The register is seen by whoever has access to the association's space, and a person gets into that space only if they already have an account: nobody can be brought in by email. The members, for their part, fill in the sign-up form from the link and never enter the register itself. If you need to share this work between the secretary and the treasurer, write to info@playtheevent.com: the interviews with associations decide what we build next.
What we do not do
We do not collect the fees for you: you take the payments the way you do today, and here they stay recorded with their due date.
The membership in order, member by member.
Begin with the sign-up form: the requests that arrive from the link become your register.
What else Play the Event does for associations
You can delete your account at any time. For any doubt write to info@playtheevent.com: the answer arrives within 2 working days.