Companies
Staff events come back every year. Starting over does not have to.
All-hands gatherings, training sessions, parties: every event starts from a template with its sections already in place, and last year's edition stays there to pick up.
For the people who look after employee events: all-hands gatherings, staff parties and in-house training.
The internal calendar never stops, and every time you start from a blank sheet
The spring all-hands, the mandatory training, the winter party: the dates change, the work is always the same.
Yet nothing from the previous edition can be found: it was in a shared folder, in a mailbox, or on the computer of whoever was doing it back then.
So you start again: the list of attendees to rebuild, the things to do to keep in your head, the figures to put back together.
Play the Event keeps the editions together: last year's event is where the new one begins, with its tasks and its people.
Four things you do not build again
The template brings last year back
The problem Every recurring event is prepared as if it were the first one.
What you do You create the event from a template and find the sections already set up.
The result The new edition starts where the old one stopped.
Tasks with a name and a date
The problem What has to be done gets passed around by word of mouth, and some of it falls out on the way.
What you do You write the tasks of the event, with who is on them and by when.
The result A week before the event you know what is really missing.
Who attends, in one list
The problem Replies come in passing and in chat, and the count for the room stays uncertain.
What you do The invitation carries a reply link: each person says yes or no for themselves.
The result Who confirmed is a list you read, not a memory you trust.
Tickets for the people coming in
The problem At the door someone checks a printed sheet, and whoever is not on it argues.
What you do You prepare the entry tickets for the event and check them at the door.
The result Everyone arriving has their own entry, and you know how many you handed out.
Built for the person who keeps the internal events calendar
All-hands gathering
A template that repeats every time, tasks with an owner, and the list of the people who confirmed a seat.
Staff party
Last year's edition in front of you: what was done, by whom, and who was there.
In-house training
Sessions and times as tasks, replies collected in advance, and an entry ticket for each participant.
An event is teamwork
A staff event holds the programme and the people together: what has to be done and by when, who is on it, who confirmed they are coming, and who walks in. None of it sits in a separate file.
Staff event → From the template: sections ready, previous edition to pick up · Programme: tasks, due dates, owners · People: invitations, replies, who confirmed · Door: tickets for the available seats
Worth knowing before you start: the event is prepared from a single account. Whoever receives the invitation replies and nothing more: they get no access to the plan itself. If several people in your company prepare the event, write to info@playtheevent.com: the requests we get weigh on what we choose to build.
The next staff event starts from the last one.
Open the event from a template, pick up the tasks you need and send the invitation: the rest is already where you left it.
What Play the Event offers companies
You can close your account at any time. Questions go to info@playtheevent.com, and they get an answer within 2 working days.