Companies
A team day starts with the one date that works for everybody.
Propose the dates, see who can make it, collect the replies, and keep the tasks and the costs of the day inside the same event.
For the people who organise team days, team workshops and in-house tournaments.
The hard part is not the day out: it is getting everyone to agree on it
You ask who is available in a chat thread. Someone answers at once, someone answers next week, someone changes their mind once the date is taken.
Meanwhile the place wants to know how many of you are coming and when you will confirm, and the cost has to add up before you say yes.
The day works out in the end, but you spent more time counting replies than thinking about what the team would actually do together.
Play the Event puts the day in one place: the date is chosen together, the replies land in one list, and the tasks and the costs sit next to them.
Four things you stop asking in a chat
The date is settled by a poll
The problem Availability arrives in pieces, and the date moves twice before it holds.
What you do You propose the possible dates and everyone marks when they can come.
The result The date is picked by reading the answers, not by remembering who said what.
One reply per person
The problem You hear who is coming in passing, and the day before the count does not match.
What you do You send the invitation with a reply link and each person confirms for themselves.
The result How many people are coming is something you read, not something you estimate.
Who reserves, who brings, who drives
The problem There are only a few things to arrange, and none of them has a name next to it.
What you do You give every task one person and one due date.
The result The day before, you check a list instead of your own memory.
What the day costs
The problem The price of the place, getting there and the materials sit in different messages, and the total is nowhere.
What you do You write the budget of the day and add the expenses as they come in.
The result Before you confirm anything you know what is committed and what is left.
For the people who put the day together, not for the ones who just show up
Team day out
A date chosen together, replies collected, things to arrange with an owner each, and the cost of the day.
Team workshop
The programme becomes a list of tasks with times, and the replies tell you in advance how many groups you need.
In-house tournament
Sign-ups through the reply link, pitch and prizes in the budget, and the things to prepare with a due date.
An event is teamwork
A team day holds four things together: when it happens, who is in, what has to be ready and what it costs. They all sit inside the same event, and each task carries a name and a date.
Team day → When: date poll, chosen date · Who: invitations, replies, who confirmed · To prepare: tasks with a due date and an owner · Money: budget of the day, expenses, split costs
One thing to know before you start: the day is prepared from a single account. Colleagues receive the invitation and reply, but they cannot go in and change the plan. If several of you need to work on it, write to info@playtheevent.com: we need to hear it to decide what to build next.
One day out. One place to organise it.
Start from the date: propose it to the team, then put the replies, the tasks and the cost around it.
What Play the Event does for companies
Changed your mind? You can remove your account at any time. Questions? info@playtheevent.com is the only address, and the answer comes within 2 working days.