Organisers
The event planner tools that do not send you back to a blank page.
A profile with the services you offer and the work you have done, quote requests landing in one place, and every client event with its budget and its table plan already laid out by the template.
For event and wedding planners who work client by client, on their own or in a studio.
The work nobody sees: the part you redo for every client
The quote to write again, the list of things to do to rebuild, the table plan to draw once more, the account of it all to hand over at the end.
Every time you begin from an old file, clean half of it, and carry another client's details into the new one.
It is the work the client does not pay for, and it decides how many clients you can take on.
Here the repetitive part is done by the template: a new client event begins with its sections ready, and the profile gathers the requests while you work.
Four things you do not begin from scratch
Services and past work in one profile
The problem Your work sits scattered across folders and messages, and for every new client you put it back together by hand.
What you do Gather the services you offer and the work you have done into a professional profile, and receive the quote requests there.
The result What you show a client is ready, and you do not rebuild it for each request.
A new client event begins from a template
The problem You open the file of the last wedding, delete the names and hope you have not left one behind.
What you do Create the event from the template for its kind and adapt it to the client.
The result No remains of the previous client inside the new one's event.
The money of the event, line by line
The problem The client's account lives in a separate file, and the payments to suppliers are chased on paper.
What you do Record the cost lines inside the event and split the costs between the people carrying them.
The result When the event is over the numbers are already in order, where you did the work.
The table plan, drawn once
The problem The plan gets redone at every change to the list, and only you know which version holds.
What you do Drag people between tables, and the plan stays attached to the event.
The result There is one last version, and it is where the event is.
Built for people who do this as a profession
Your profile and your work
The services you offer and the events already delivered, kept where you need them at hand.
A quote request
The request arrives in the profile with what the client wrote, and it does not get lost among messages.
A client's event
From the template to the budget to the table plan, inside an event that stays that client's alone.
An event is teamwork
In a studio more hands can work on the same event: whoever has a Play the Event account is appointed a collaborator, and from that moment edits the plan, writes to the invited guests and records the cost lines.
Client work → Profile: services, past work, quote requests · Plan: what to do and by when · Money: cost lines and split costs · Room: the table plan
Appointing a collaborator takes an account that already exists. Someone without one can be invited as a guest first, and appointed later. If a studio of yours needs something else, write to info@playtheevent.com.
Your craft. Without the part you redo.
Begin with the profile and the services you offer, then bring in the client event you have open right now.
The page for wedding and event planners
You can close your account at any time. For questions there is info@playtheevent.com: no more than 2 working days go by.