Free tool

Meeting Cost Calculator

Calculate what your meetings really cost in working hours, based on the number of attendees, their hourly cost and the meeting length.

Estimated hourly cost: €23.26/hour per person
Extra costs
Enter a value to calculate the yearly cost

Meeting Cost

€279.12
  • Staff cost (salaries)
    €279.12
  • Total meeting cost
    €279.12
  • Cost per minute
    €3.1/min

How it works

Enter the number of attendees, their seniority (and therefore their estimated hourly cost) and the length of the meeting to calculate its real cost in working hours. The tool helps you judge whether the value you expect from the meeting justifies the collective time invested.

Frequently asked questions

What does a business meeting really cost?

Multiply the number of attendees by their hourly cost and by the length of the meeting. For example, a 1-hour meeting with 8 people at an assumed hourly cost of €60 each costs €480 in working hours, plus indirect costs (room, coffee, preparation). Multiply by how often it happens to see the yearly impact.

How can I reduce unnecessary meetings at work?

Before calling a meeting, ask yourself: could it be handled by email or message? Is there a clear agenda and an expected outcome? Are only the people who are really needed invited? If not, consider asynchronous alternatives.

How do I calculate the ROI of a business meeting?

Calculate the cost of the meeting (attendee hours × hourly cost), then estimate the value of the decisions made or the progress achieved. For example, a meeting that costs €800 and produces decisions worth €10,000 has an ROI of 1150%.

Keep going

Related guides and tools