Free tool

Event Resource Allocation Optimizer

Allocate your event budget, staff and equipment across activities with linear programming, respecting every constraint you set.

Resources you need

One row for each resource to rent or buy, with the cost of a single unit and how many you really need.

This calculation needs at least 1 resources: add 1 more resource.

Already have the list? Paste it here
The columns must be in the same order as the fields above, and they replace the rows already entered. A list in JSON format also works, if you have one.

How it works

Enter the resources available (budget, staff, equipment) and the activities to cover, each with its priority. The AI calculates the best allocation of resources to maximize the overall impact of the event while respecting all your constraints.

Frequently asked questions

How does resource optimization work?

The algorithm solves a linear programming problem: it maximizes an objective function (the overall quality of the event) while respecting budget, staff and time constraints. It returns the allocation that produces the best possible result with the resources available.

Can I compare different allocation scenarios?

Yes: change the budget or the resources and run the calculation again to see how the allocation changes. Comparing a minimal version (essential coverage only), a balanced one and a premium one helps you decide the right level of investment.

Which resources can I optimize?

You can optimize budget (by cost item), staff (by role and shift), equipment (by area and time) and spaces (by session and capacity).

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