Free tool

Event Accessibility Checklist and Checker

Score how accessible your event is for people with disabilities, find physical and communication barriers and get practical fixes.

The legal references shown are Italian and given for guidance only: always check the rules that apply in your country with a qualified professional.

Physical access 0%

Are there reserved disabled parking spaces near the entrance?

Italian reference: D.M. 236/1989 - point 8.2.3 (parking)

Are the entrances and internal routes free of architectural barriers (ramps, lifts)?

Italian reference: D.M. 236/1989 - point 8.1.11 (ramps)

Are internal corridors at least 100 cm wide and outdoor routes at least 90 cm wide for wheelchair users?

Italian reference: D.M. 236/1989 - points 8.1.9 and 8.2.1

Are there accessible toilets (wheelchair turning space, grab rail next to the WC)?

Italian reference: D.M. 236/1989 - point 8.1.6
Sensory 0%

Does the signage include Braille or tactile information for blind visitors?

Italian reference: D.M. 236/1989 - point 4.3 (signage, Braille lettering)

Is a hearing loop (telecoil) system available in the main spaces for people with hearing loss?

Reference: IEC 60118-4 technical standard - hearing loop systems

Is a sign language interpreter planned for the main sessions?

Italian reference: D.L. 41/2021, art. 34-ter (converted by L. 69/2021) - recognition of Italian Sign Language (LIS)

Do printed materials and projections have enough colour contrast (4.5:1)?

Reference: WCAG 2.1 - Success criterion 1.4.3
Communication 0%

Is the website / registration page accessible (screen reader, keyboard)?

Reference: EU Directive 2016/2102 - Italian Law 4/2004

Does the registration form include a field for special requirements?

Reference: International good practice

Are the event materials (programme, speaker notes) available in an accessible format (tagged PDF, large print)?

Reference: WCAG 2.1 (W3C) for web content, ISO 14289-1 (PDF/UA) for PDFs
Emergencies 0%

Is there a specific evacuation plan for people with reduced mobility (PEEP)?

Italian reference: D.M. 02/09/2021 - Annex II, point 3 (people with special needs)

Are the emergency exits accessible to wheelchair users too?

Italian reference: D.M. 236/1989 - point 5.2 (accessible escape route)

Are there visual (flashing) alarms as well as audible ones for emergencies?

Italian reference: UNI 9795:2021 - fire detection and alarm systems
Services 0%

Is there a "quiet room" / quiet area for people with sensory sensitivities?

Reference: Best practice - autism friendly

Are trained staff available to assist people with disabilities during the event?

Reference: good practice (no specific legal requirement)

Are reserved seats provided in good positions (front, near an exit) for people with disabilities?

Italian reference: D.M. 236/1989 - point 5.2 (at least 2 seats per 400, minimum 2)

Is access with guide dogs and assistance dogs explicitly allowed and communicated?

Italian reference: L. 37/1974 - access with a guide dog for blind people

Are people who declare special requirements contacted in advance to arrange their welcome?

Reference: Best practice for accessible events

Is there an event map showing accessible routes, toilets and assistance points?

Reference: Best practice - accessible events

How it works

Fill in the accessibility checklist to assess how inclusive your event is for people with mobility, visual, hearing and cognitive disabilities. The tool identifies physical and communication barriers, suggests practical solutions and produces a compliance report against Italian accessibility law; outside Italy, use it as a practical checklist alongside your local regulations.

Frequently asked questions

How do I make an event accessible to people with disabilities?

Check: wheelchair access (ramps, lifts, clear routes), accessible toilets, reserved seats with a direct view, hearing loops, sign language interpretation for the main sessions, materials in alternative formats and staff trained in inclusion.

Is accessibility mandatory for public events in Italy?

In Italy, Presidential Decree (DPR) 503/1996 and Law 104/1992 require accessibility in public spaces. For events in public places or places open to the public, the venue must guarantee accessibility. The organiser is responsible for additional services (interpreting, alternative materials).

How do I promote an event in an inclusive way?

Use images with alternative text online, videos with subtitles and audio description, a website that meets WCAG 2.1 AA, readable fonts and sufficient contrast in printed materials, accessible registration forms and a phone number for people who cannot register online.

Keep going

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